Business Efficiency

Pain Points of Manual Invoicing

Technology is changing rapidly, but we can all admit that it has made life much easier.

SEO Title | Pain Points of Manual Invoicing
Dots SVG Image

Technology is changing rapidly, but we can all admit that it has made life much easier.

Not only in the way we manage our personal life, but it has transformed the way we do business. That said, with all the progress we’ve made over the years, there are still pest control companies that rely on manual invoicing. In this study from the Aberdeen Group, 42% of those surveyed indicated “automation as a key step to improving financial management.” If you’re manually processing your invoices, then you’re likely familiar with these pain points:


Have you thought about the sheer cost of using paper? According to this article, one four-drawer filing cabinet costs $25,000 to fill and $2,000 to maintain each year, and employees working with paper spend 50% of their time looking for information. In addition to being expensive and inconvenient, it gets messy. No one wants to walk into work every morning with stacks of paper on their desk. If this describes your current working environment, then it’s inevitable invoices have gotten lost in the shuffle. Which means you’re losing money because you won’t get paid. 

Human Error

Even the best employees can make mistakes. And no matter how careful you are, mistakes get made when you manually enter data across multiple platforms to process your invoices. Errors from missing or incorrect information on invoices will delay payments. Automatic invoicing reduces the margin for error, so you get paid faster.


Manual processes involve humans, so it should come as no surprise that there is a human labor cost associated with sending a paper invoice. You need to pay someone to print the invoices, stamp, and stuff the envelopes. This article from discusses the cost of the accounts payable process, “The need for manual intervention is the main culprit. Labor costs typically consume 62% of total AP costs, according to the APQC research.” With an automated AP system, you can reduce headcount and labor costs. 

Lost Money

With snail mail, it’s easy for your invoice to arrive late or, at worst, never delivered. That means your customers are paying late or not at all, and you’ll just keep falling farther behind on getting invoices processed. If you don’t get paid, your vendors don’t get paid, and worse still, your employees don’t get paid. 

In the end, automating your invoicing process helps eliminate paper, errors, and will save you money in the long run. It provides the oversight and controls you need to help run your pest control business smoothly so you can focus on what matters – growth.

Gab Goncalves
Subscribe to our weekly email newsletterJoin our email list to stay up to date on FieldRoutes news, promotions, webinars, and other handy resources.

Wanting more? Check out some of our other blog posts!

Schedule a free demo
SEO Image | Technology Trends For Software In 2023

Technology Trends For Software In 2023

Field service businesses that specialize in pest control and lawn care need to stay on top of technology trends in 2023. Find out what they are here.

SEO Image | Get What You Need From Software Made For Growth And Satisfaction
Business Growth

Get What You Need From Software Made For Growth And Satisfaction

How great is the feeling when you’re doing the important work in your business and you enter the highest state of focus and concentration? It feels like you can zoom through tasks and finish all the BIG THINGS that you enjoy most about being an entrepreneur.

SEO Image | Your Data Belongs To Your Business
Business Growth

Your Data Belongs To Your Business

While FieldRoutes is confident that we’ll be your best business partner, we also believe that your data is yours should you want to try something new.

SEO Tital | The States Of The Industries For Pest And Lawn
Reports And Analytics

The States Of The Industries For Pest And Lawn

Challenges and changes that have confronted business owners in pest control and in lawn and landscape in the last three years haven't dampened optimism as a new year approaches.


Best Gift Ideas For Pest Control Professionals This Holiday Season

We owe a debt of gratitude to the pest control technicians who ensure the only thing crawling down our chimneys is Santa, and this time of year presents the perfect opportunity to say thanks. For the pest management service technician who handles all the creepy-crawlies so you don’t have to, consider the following holiday gift ideas.

SEO Title | The Search For Employees Isn’t Short On Resources
Business Growth

The Search For Employees Isn’t Short On Resources

Employees might make up any business' most significant expense, but they're also any business' most precious asset.

FieldRoutes helps field service companies simplify, scale, and grow.

Schedule a free demo
Dummy Switchback Image